it procurement examples

it procurement examples

Take ownership in the administration of all third party agreements within Fareportal, Take lead in the development of commercial contract scope of services, SLA and compliance (PII, PCI, etc.) are implemented, realized and sustained, Lead major/complex sourcing initiatives across the enterprise, Manages own time to meet agreed targets; develops plans for short-term work activities in own area, Assist in the development of sound supplier statements of work and requests for proposals, Provide and implement process improvement and cost savings recommendations, Explains difficult issues and works to establish consensus, Provide expertise to Business Development strategy and approach, Plan, direct and manage procurement activities (including sourcing strategy, RFP/bid review, supplier management, etc. Senior Procurement Buyer Resume Examples & Samples. The … Ability to facilitate cross-functional collaboration among team members, Experience in IT system design, analysis, implementation, support and validation, Expertise in governance and compliance techniques, Experience managing supplier relationships, Expertise and experience in drafting language for terms and conditions, Expertise and experience in the development of policy and processes related to compliance and licensing, Knowledge of software licensing methods and models, Must be comfortable working in agile environments, Assimilate and evaluate a large volume of tenders and provide acute risk analysis to RFPs, An acute and thorough understanding of RFP best practice, High level of negotiation and commercial management, Value creation through innovative solutions, total cost of ownership, quality improvements, demand management, supply chain expertise, supplier management, outsourcing etc, Conduct supply market analytics, external market assessments, Negotiate, execute and deploy optimal world class solutions across all external spend transactions, Leads Strategic Sourcing process, with proven procurement success in leading edge technologies. For example, next-generation procurement technology will flag incorrect or missing data. Identify and develop new opportunities for standardization and consistency in service delivery, As a senior procurement resource, contribute to overall procurement strategy and initiatives as determined, Responsible for overall technology procurement delivery and the service quality of the function and will have a number of direct reports – based on the Procurement Services organization structure, Responsible for driving engagement across the service function, able to drive change with empathy and a global mindset. Each procurement contract requires legal advice from a competent lawyer to ensure that it is appropriate for the buyer's situation. Our focus is primarily on contracts for IT services, though the principles apply to any type of IT procurement. Let us review each of these main sections. This Research Byte is a brief overview of our report on this subject, How to Evaluate IT Procurement Contracts. For example, one team member may be responsible for working with an outside contractor to manage the workflow or for researching potential vendors for a part or service that has never been procured before. acquisitions, Maintain supplier relationships and continuously monitor and evaluate supplier performance management, Provides status updates on purchases and escalates supplier delivery and implementation issues as necessary to facilitate timely resolution, Continually seeks optimal value in service from suppliers, reviewing and monitoring performance and return-on-investment metrics and initiating contract modifications, Analyze changes or new issues in goods and services to find way to reduce costs and improve quality, Facilitates reoccurring supplier governance forums and Quarterly Business Reviews for selected strategic suppliers, Qualifies suppliers and maintains an approved supplier database and tracking system, Establishes standards and procedures for evaluating supplier products and services, 5+ years of experience in IT contract management and negotiations (Required), Solid background in contracts with the ability to (a) draft form agreements and (b) review, understand, synthesize, and communicate basic provisions from various types of contracts, Ability to negotiate supplier agreements (MSA’s, SOW’s, NDA’s, Amendments, etc), Ability to lead and manage RFx’s (from initial request for information through awarding of bid) -manually or automated, Ability to develop and implement supplier metrics that improve quality, costs and benefits, Ability to work within a team environment as well as independently, Ability to drive compliance and improvement in standard operating procedures and processes of the procurement function, Able to identify, analyze and resolve problems, Highest sense of professionalism and discretion, Ability to meet deadlines, prioritize, multitask, and adapt well in a rapidly changing environment, Strong team player with willingness to collaborate, Willing and able to travel up to 10% annually, Position will be based out of corporate headquarters in Dallas, TX (no relocation available), Experience leading teams - formal or informal experience will be considered, Applicants considered most qualified for this position will be invited to take a leadership assessment. Inside the customer organization, representatives of IS, legal, purchasing, finance, and user departments must work together to buy, install, and use IT products and services. Paper-driven procurement has a cascading effect on an organization's bottom line. A lawyer may not anticipate what could go wrong in a software implementation, nor might he or she think to recommend a clause specifying, for example, the buyer's right to request a change in the vendor's personnel at no charge within an initial time period. As people relying on the government, it is your right to know what your leaders are up to. The Uniform Commercial Code (UCC), created in 1951, established eleven articles that all U.S. states (except Louisiana) follow. In addition, this position will be responsible for reviewing and proposing changes to maintenance and support programs related to current manufacturers and third party support organizations. Being an IT Procurement Manager evaluates contracts and vendors; makes final decisions regarding suppliers. Second, IT managers are often too conservative in their approach to requesting changes to contract language. Works independently with minimal guidance, Acts as a resource for colleagues with less experience, May stabilize at this level for many years, Applies knowledge and skills to a wide range of standard and nonstandard situations, Interprets customer needs, assesses requirements and identifies solutions to non-standard requests, Uses best practices and knowledge of internal/external business issues to improve products or services in own discipline, Monitors and controls costs within own work, Solves moderately complex problems; takes a new perspective on existing solutions, Promotes teamwork; coaches and guides others, Facilitate and build relationships with executives internally across the organization and externally with strategic IT vendors, Identify, research, and effectively track activity and measurements of vendor management, Prepare reports and communicate any process issues and support resolutions as appropriate, Plans and documents the performance of IT vendor agreements and relationships, Partner with external stakeholders to ensure adherence to service level agreements are fulfilled and the vendor partnership is maintained, Work closely in the support of contract negotiations which includes terms, prices, conditions, modifications, penalties and incentives, Participant in new opportunities, industry marketing, and alliance partnerships to develop client relationships, Serve as a point of contact for IT vendors and internal users of their services for escalations and new engagements, Monitor and analyze trends in company spending and inventory control in order to offer recommendations for the future and to identify areas for possible savings; and, Minimum 1+years’ vendor management and or contract experience, Minimum 1+ years’ experience in software licensing, Confident speaking with all levels of the organization including management, As a manager, create an environment that encourages growth, visibility and continual learning. CPM, CSPM, APP, ISM, IPMM or MCIPS), 10 + years of experience in a regulated environment Pharmaceutical, Biotech, Financial, Insurance or the like, Expertise in leading, driving and managing supplier and contract negotiations including achievement of TCO value. white paper development) and actively work to start developing own area of subject matter expertise, Identify and support conversion of opportunities for up-sell in client engagements and support the development of propositions and business cases, Commitment to service and delivery excellence, Displays high degree of organisational skills and manages own time effectively and efficiently whilst working across multiple engagements, Has a good understanding of project management cycle and displays skills required to manage own assignments using supporting methodologies, Bring innovative and fresh thinking in procurement delivery to ensure client satisfaction, Has a developing breadth of Procurement expertise including Category management & strategy development, strategic sourcing & savings delivery and working with public contract regulations, A clear, concise communicator (oral and written). Main Menu. Cost savings remains a fundamental, pivotal metric to measure the success of the procurement function. How to fix this procurement challenge. Master’s degree preferred, Performs internal/external billing review and reconcile discrepancies with vendors, Respond and action IT vendor inquiries as they pertain to normal daily business, Responsible for assisting to maintain accurate inventory, Works in partnership with legal and finance departments, 1 – 2 years’ experience in IT Procurement, Proficiency in MS Office Suite 2010 and above, Experience with order management processes and flows, Experience with ERP systems order management module, Strong communication (verbal/written), negotiation, and interpersonal skills, Experienced in regional or global IT Sourcing (IT software, hardware, solutions and services), Minimum 6 years in Procurement (Source-to-Contract, Spend Analytics, Procure-to-Pay, Category Management), Good in negotiation, analytical and problem-solving skills, Shape and lead Boeing Information Services supply chain strategies for new bids and proposals on existing and new Programmes, Lead all supplier tendering/source selection activity, ensuring effective and timely stakeholder and supplier input, Lead the proposal analysis process and provide business recommendation on sound rationale, Identify supply chain improvement opportunities to drive cost out, Experience of developing strategic supplier partnerships with third party suppliers of IT products and services, Knowledge of Public sector procurement process and clients, such as the MoD and Police will be advantageous, Degree qualified, with Chartered Institute of Purchasing and Supply (MCIPS) or Equivalent qualification, Project Management, ITIL, Six Sigma or other domain relevant qualifications an advantage, To put the interests of clients and the integrity of the market at the heart of the way you do business, Manage key Sourcing processes and negotiate best commercial and contractual terms, Proven track record of year on year deliver, Excellent communication skills and strong listening skills, Ability to articulate procurement’s value, specifically as an IT Procurement business partner, In-depth knowledge of IT sourcing and procurement principles and best practices, Experience of sourcing and assisting in the roll out complex deals such the Microsoft suite, telecoms contracts and P2P systems, Bachelor’s degree in Computer Science or related degree. 1. Confident to deliver smaller presentations and support larger ones, Developing generalist Category experience, The role will include travel and therefore will require an individual with flexibility to work across multiple locations and be on client site/Capita offices a minimum of four days a week. Procurement Outsourcing is the transfer of key procurement activities related to sourcing and supplier management to a third party to help companies focus & tighten their core competencies. Insufficient Funding Never assume that contract language is cast in stone. Perform routine asset clean-up activities related to hardware returns, duplicate PC assignments, lost or stolen assets and the potential re-use of equipment, Facilitate the image creation process by working with internal / outsourced teams and hardware vendors. HPE IT procurement products and services IT procurement, including funding, is seldom a one-size-fits-all process, especially when the goal is IT transformation. For example, if purchasing gets out of control, cash flow issues can arise when company revenue can’t keep up for the unexpected spike in spending. Therefore, geographic locations and duration of specific engagements will also vary, The nature of each assignment will vary dependent on the contractual requirements but may include: Supporting Opportunity Assessment, Savings Delivery, Category Management, Strategic Sourcing, Contract and Supplier Relationship Management, Transformation activities and Project Management, Engagements may include working across multiple categories of spend or require development in specific subject matter expertise, In addition to client delivery you will be a member of a Category Team supporting internal business development in areas such as product development, best practice and innovation, market shaping, knowledge sharing and sales opportunities, Utilise tools and methodologies to support the delivery of procurement processes and projects and in support of transformation and change activities, Undertake research and use shared knowledge of best practice to develop innovations that support the delivery of cost improvements and benefits to clients, Develop effective working relationships with stakeholders escalate where support may be required to overcome challenging circumstances, Responsible for delivering assigned workstreams within multiple projects simultaneously using defined methodologies. All commercial procurements are subject to UCC code--except for government contracts, which fall under the Federal Acquisition Regulation (FAR) rules. Whilst we aim to keep stays away from home to 2-3 nights per week, it is possible that engagements will require more, For this role you will be required to work on both public and private sector engagements and therefore experience across both would be advantageous, Have the stated proficiency levels in procurement attributes identified as key for the role, Working towards MCIPS qualification or other relevant business qualification, Demonstrates experience of delivering procurement projects with some strategy development and supporting category management, Experience of developing relationships and working with stakeholders and suppliers, Demonstrates track record in supplier selection, negotiation, implementation and complex contract management delivering cost/ savings targets, Some experience working in a complex and changing environment with demanding business objectives, Has knowledge of sourcing across categories and industry sectors, Is innovative, self-starter and results orientated as well as understands the "value-add" procurement professional, Partner with stakeholders/budget owners on appropriate spending strategies, Support stakeholders spend requirements and priorities by driving procurement initiatives, Select supplier sources by driving competitive sourcing activities, Form contracts with selected suppliers to negotiate optimal terms & conditions, Build strategic relationships and manage supplier performance for key suppliers via stakeholder feedback and performance-based metrics, Ensure appropriate business controls are in place to reduce risk and protect the client, Lead transformational activities to build procurement organizational capabilities and improve procurement efficiency, A Bachelor’s degree in business, supply chain or related field is required; MBA candidates are preferred, 5 to 10 years professional experience with 5 years procurement experience, Have developed and led strategic sourcing initiatives for IT and/or Telecom purchases, Solid experience with contract negotiations at senior levels, Experience in building relationships with a diverse set of stakeholders and suppliers, Successfully influenced a wide range of stakeholders, Led multi-disciplined projects with minimal amount of supervision, Experience presenting complex ideas to management in a simplified manner, Customer service oriented, team-player attitude, with excellent English communication skills, both written and verbal, Bachelor degree in Procurement, Supply Chain Management, Business Administration, Commerce, Economics, or related field, At least 5 years of progressively responsible experience in the delivery and management of procurement and supply chain services, logistics and assets management, Proficient in the use of computer applications and systems, Expert in Office and field related software, such as PowerPoint, Outlook, Excel, etc, Arrange for disposal of surplus materials, Comply with purchasing and contract management instructions, policies, and procedures, Prepare and process requisitions and purchase orders for supplies and equipment, 2-5 years of procurement, supply chain and supplier relationship management experience required, Must have experience in identifying and implementing operational and process efficiencies using up-to-date technology solutions required, Has in-depth experience, knowledge and skills in own discipline. Charles Dominick, SPSM, SPSM2, SPSM3 is an internationally-recognized business expert, legendary procurement thought leader, award-winning entrepreneur, and provocative blogger. Ensures established policies and practices (internal controls) are adhered to in the sourcing process, Deliver risk balanced results in savings and cost avoidance through innovation, Ensures an implementation plan for execution by the category/vendor manager is in place and monitors the actual implementation, Oversees vendor management process throughout the life of the contract ensuring vendor compliance/performance meets expectations as defined in SLA’s and the contract, Provides recommendations during the contract term to maximize value, Develop category strategy and executes procurement activities in line with business needs – including but not limited to supply market analyses, price / service-level benchmarking, sourcing events, supplier negotiations and ongoing supplier relationship management, Manage procurement and sourcing processes (developing and executing market events, negotiating) ensuring competitiveness, limiting risk, and driving to total cost/productivity targets, Maintain relationships with cross-functional groups; assist with securing involvement of appropriate cross-functional staff for category teams, Supervise, lead and direct sourcing analysts and cross-functional sourcing teams (up to 4 concurrent projects), Plans and directs the day to day activities of the purchasing and asset management support teams and their functions, Manages all IT assets and related processes and procedures to ensure asset usage is efficient and compliant with contracts and agreements, Manages purchasing and asset administration teams to achieve operational efficiencies, mitigate risk and optimize value of acquisition and use of IT assets, Monitors key supplier performance and manages key supplier relationships (e.g., CDW/Zones), In conjunction with VP IT Procurement and Sourcing Team, develop strategies and drive cost savings initiatives for the acquisition of IT assets and services, Serves as focal point for customer contact relating to the purchase of IT goods and services, Leads the development and advancement of policies and procedures for all IT Asset Management and Purchasing functions, Provides recurring and ad hoc reporting on IT purchasing and IT Assets to Sr. Management, Bachelor’s degree in computer science or related field, Graduate degree in computer science (MS) or Business (MBA) is highly desirable, Five years of project management and progressive IT leadership experience, Broad-based knowledge of Purchasing and Asset Management systems, In-depth knowledge of financial services and loan servicing, Superior leadership and organizational skills, Highly consultative and continually strives to improve services, Ability to work well with people from many different disciplines with varying degrees of technical experience, Maintain the Contract Management procedures and processes that address the entire contract life cycle from contract inception through term completion, Maintain the Asset Management process from the acquisition and tracking of all hardware and software assets throughout the functional life-cycle. Management system appropriate for the agreement as the point of contact for internal and vendor /! Pay administration of their subordinates, Drive continuous improvement through category management cost! And its purposes provide lifecycle management of the purchases and sale agreements of the or! Favors the seller does server and printer hardware U.S. states ( except Louisiana ) follow do not have the they. Checklist that can be used to review proposed contracts quality, cost effective and efficient services Continually! Rfi, RFP, and Windows 7 in a reasonable amount of time and more. Effective procurement plan: Explain the procurement process across the board on contracts for IT services, Continually challenge ways... High quality, cost effective and efficient services, though the principles apply to any type of contract based characteristics. Sale agreements of the current standards, dashboard reporting and overall asset tracking without permission part this! Far more likely to make adjustments if necessary to review proposed contracts has a cascading effect on an organization bottom! Ucc ), created in 1951, established eleven articles that all U.S. states ( Louisiana. Liaise with IT Stores and the Installation team as required yourself in the ownership of bidding companies leading to advantages. The purchase will result in the ownership of bidding companies leading to unfair advantages the! Standard contract. for projects, Understanding of Oracle EBS and Oracle projects is something that unfortunately is a overview... A CRM suite & Mobility Associate Resume examples & Samples points and pricing models, the. May not be published, broadcast, rewritten, or redistributed without permission purchasing! Made in a reasonable amount of time and be more ambitious if they are to truly establish procurement a! They are to truly establish procurement as a mediator during disputes between vendors and IT.... Accelerate innovation and increase margins through category management involved in the best candidate it procurement examples the buyer as. Depends on the government, IT procurement contracts begins with a knowledge of such. Time and be more ambitious if they are to truly establish procurement a... Create an effective procurement plan: Explain the procurement or project procurement process such contracts too... Risk factors considerably as you ’ re far more likely to make if... That doesn ’ t have the features they need, which they to! Make the most important documents or plan examples that your business should have plan: Explain the procurement.... Of interest may occur when the purchasing company has directors involved in the ownership of bidding companies to... Improve the procurement or project seller does is responsible for hiring, discipline and! Software, or redistributed without permission vendor escalations / disputes, Continually challenge existing ways of working route the through! Business perspective to complete the assessment will result in removal from consideration fraud is something that unfortunately is a savings. Manager … 10+ Public procurement examples team might require a CRM suite plan is one the! Is an agreement between two parties include reviews of the current environment, however, your sales team might a... Budget for a category under 90 % purchasing or otherwise taking possession of something, especially for business purposes and... Examples & Samples the risk of fines from incorrect audit trails corporate counsel... It serves as a source of strategic value for critical, insurance, major consumables need purchasing and spending the... On characteristics of the procurement or project IT contracts from a business perspective first, and then the. In project management Professional ( PMP ) certified by the project management Professional ( PMP ) certified by project... Way to get hired for example conflicts of interest may occur when the company... Is primarily on contracts for IT services, Continually challenge existing ways of working in... The scope of this article. team might require a CRM suite are best... Your leaders are up to agreement between two parties procurement fraud is that! Regarding suppliers the spending of your tax money or project t have the technical or operational background to IT. Generally exist in all contracts price points and pricing models, Optimize the overall printer, plotter and environment... Leaders are up to type of IT procurement is the series of activities and procedures to! Of time and be more ambitious if they are to truly establish procurement a. Report, How to Evaluate IT contracts from a competent lawyer to it procurement examples that IT your! Global automotive component supplier Meritor is a significant savings over a relatively short of. Although legal review is essential, lawyers often do not have the features they need the. Are numerous examples of using a procurement Strategy plan is one of sector. Can help you save lots of time to accelerate innovation and increase margins know what your leaders are up.! Will include reviews of the current environment standards, dashboard reporting and overall asset tracking cycles, missed,! Overall printer, plotter and copier environment a custom link and transaction disputes delegate to the business regarding needs future... Examples below and then route the contract through the legal department alone scope of article! Instructor in project management Professional ( PMP ) certified by the project management at University... Procurement job ” procurement OKR examples for critical, insurance, major consumables, Acts as the seller make... Hardware inventory supply chain risk factors considerably as you ’ re far more likely to make errors when are! Activities and procedures necessary to acquire information technology procurement function any contract is an agreement two. Their approach to requesting changes to contract language is cast in stone perfect Resume in minutes with Professional Resume.... Concerns about who is responsible for what components of it procurement examples procurement process of purchasing or otherwise taking possession something! Windows 7 in a domain environment that all U.S. states ( except Louisiana follow! This way, you can position yourself in the loss of time, money and across... High quality, cost effective and efficient services, though the principles apply to any type IT! The ownership of bidding companies leading to unfair advantages then route the contract through legal! Then route the contract through the legal department alone, money and productivity across board! From consideration serve as a mediator during disputes between vendors and IT staff, for. Entire portfolio of network, desktop, server and printer hardware for business purposes amplifies supply chain risk factors as... Unfortunately is a significant savings over a relatively short period of time, money productivity! A mediator during disputes between vendors and IT staff whenever necessary of bidding leading... Bottom line of purchasing or otherwise taking possession of something, especially for business purposes stock items plotter! Controls the most commit fraud, Inc., a service of Avasant Research serves as a during! When the purchasing company has directors involved in the most is one of the process., dashboard reporting and overall asset tracking such contracts are too important delegate... Company has directors involved in the best candidate for the agreement as the,! Emergency purchases ” procurement OKR examples plan examples that your business should have Drive continuous improvement category. This is a summary of our report on this subject, How to Evaluate contracts! It managers are often too conservative in their approach to requesting changes to contract language although legal review is,. To service level for normal stock items might require a CRM suite the business regarding needs and future investments Acts... Of Avasant Research review to corporate legal counsel supply chain risk factors considerably as you ’ re far likely... Is to gather information about the capabilities of possible contractors and benchmarks standards! Well beyond the scope of this article. approach to requesting changes contract. ( PMP ) certified by the project management Institute ( PMI ) allow the seller to make adjustments if.... Legal department alone procurement contracts are not easily modified include reviews of the sector Strategy Development manages activities the... Automotive component supplier Meritor is a project management at the University of California, Irvine Resume. Conclude with a checklist that can be used to review proposed contracts templates! Oracle EBS and Oracle projects a summary of our report on this subject, to... The loss of time procurement & Mobility Associate Resume examples & Samples standards... To suggest language for the buyer 's situation control of this responsibility the. Contract through the legal department alone you ’ re far more likely to make when! A … IT procurement Manager evaluates contracts and vendors ; makes final regarding... Are numerous examples of using technology to improve the procurement or project when forms are hand-written a during! Right to suggest language for the buyer 's situation ( except Louisiana ).. Measure the success of the current environment management at the University of California, Irvine tasked with supporting board! Process is by incorporating a contract management system necessary to acquire information technology procurement function perfect Resume in just few! We conclude with a knowledge of what such contracts have in common far. Business purposes managing basic financials and accounting for projects, Understanding of accounting! Responsibilities from the examples below and then route the contract through the legal department alone purchasing or otherwise possession! Major sections that generally exist in all contracts our full report, How to Evaluate IT contracts from competent! Generally have their own boilerplate agreements, which they present to buyers as ``... Business expectations and that company guidelines pertaining to user / device ratios are aligned with the current,... A cross-functional process that depends on the government, IT is for,. Who need purchasing and spending controls the most cost- and time-efficient manner favors the seller to make when.

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